PROCESSING LETTERS OF RECOMMENDATION
When filling out the Letters of Evaluation portion of your primary application, DO NOT list the names of the individuals who have written the letters in your HPO file. If your letters are being sent by the HPO to AMCAS or AACOMAS, you must list the Health Professions Office as your "Primary Author/Contact" with email@example.com as the email (even if you are not having an interview). Please see additional instructions below specific to the different application services below.
AMCAS and AACOMAS - The Health Professions Office will be using the AMCAS and the AACOMAS portal to process your letters. These services require that you choose either a "Letter Packet" OR "Committee Letter". Choose "Letter Packet" if you are NOT having a committee interview. The letter packet will only contain selected letters of recommendation on file in the HPO. Choose "Committee Letter" if you are having a HPO committee interview. The "Committee Letter" will contain a committee statement and selected letters of recommendation on file in the HPO. Regardless of which you select, the letters will be coming from the HPO and should be entered as follows on the evaluation section of the online application.
Firstname: Health Professions
When assigning a deadline on AACOMAS, please select a date at least four weeks between handing in your DO release form and the actual release of your letters. Please be aware that during our busiest times (July through September) the may be a longer wait.
AADSAS – All dental applicants must list “Health Professions Office” as your primary contact with firstname.lastname@example.org in the email regardless of who interviews you. If you list anyone else, your name will not appear on our AADSAS list of applicants, and we will not be able to upload your letters. Do not list the letters individually.
IMPORTANT NOTE: Both DO applicants (using the AACOMAS portal) and Dental applicants (using the AADSAS portal) will NOT be able to add letters once they are sent. It is very important to make sure all letters have arrived in the HPO before signing our release form. All letters must go together at the same time.
In addition to completing your online applications, please remember to also complete the appropriate HPO Release Form. The fee for MD, DO and Dental Release Forms is $60.00. The HPO will accept cash or checks made payable to Rutgers University. All release forms can be found in the Forms Repository.